Effective Date: 05 October 2025
Last Updated: 05 October 2025

This privacy policy outlines how Save Kilburn and Horsley’s Green Belt (“SKHGB”, “we”, “our”, or “us”) collects, uses, stores, and shares your personal data both through our website www.skhgb.co.uk and through our wider community and campaign activities.

We are committed to protecting your privacy and processing your personal data lawfully, fairly, and transparently, in line with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Save Kilburn and Horsley’s Green Belt is a community group campaigning to protect the Green Belt and local environment in Kilburn and Horsley. Our activities include:

• Operating our website www.skhgb.co.uk
• Holding public meetings and events
• Supporting residents with planning objections
• Sharing campaign updates and newsletters
• Distributing campaign materials
• Engaging with councils, media, and other local groups
• Using social media to raise awareness

2. What Personal Data We Collect

We may collect and process the following data, depending on how you interact with us:

a) Via Our Website

• Your name, email address, and IP address when you leave comments
• Browser user agent (for spam protection)
• Login and display settings (if you register for an account)
• Cookies (see section 5)
• Uploaded media (e.g., images)
• Technical data when interacting with embedded content

b) Via Campaign Activities

• Name, address, and email if we help you submit a planning objection
• Contact details if you subscribe to our newsletter
• Information you provide at public events or when contacting us
• Donation details (via third-party providers like PayPal or Stripe)
• Testimonials, photos, or stories (only with consent)

3. How We Use Your Data

We use your personal data for the following purposes:

• To submit objections to Amber Valley Borough Council (with your permission)
• To send campaign updates or newsletters (if you opt in)
• To organise and communicate about meetings or events
• To respond to your queries or messages
• To support campaign administration (e.g. volunteer coordination & distribution of campaign collateral)
• To process and acknowledge donations
• To operate our website securely and effectively
• To monitor spam and prevent fraud

We do not use your data for automated decision-making or profiling.

4. Legal Basis for Processing

We will only process your data where we have a lawful basis to do so, including:

• Consent – when you opt in to newsletters, submit a planning objection through us, or share a story
• Legitimate interests – to run and improve our campaign, communicate with supporters, and manage our website
• Legal obligation – where data is required for planning submissions or financial records

You can withdraw your consent at any time.

5. Cookies and Website Tracking

Our website uses cookies to support functionality and improve your experience.

a) Cookies We Use

• Session cookies (to check browser compatibility)

These cookies are temporary or persist for up to one year. You can delete or block cookies in your browser settings.

b) Embedded Content

Articles on our website may include embedded content (e.g. YouTube videos, social media posts). These act as if you visited the source website and may collect data about you, use cookies, or track interaction.

c) Spam Detection

Visitor comments may be processed by an automated spam detection service (e.g. Akismet).

6. Who We Share Your Data With

We do not sell or rent your data.

We may share your data:

• With Amber Valley Borough Council (when submitting planning objections you authorise)
• With third-party email providers (e.g., Mailchimp for newsletters)
• With payment processors (e.g., GoFundMe for donations)
• With trusted committee members or volunteers, when necessary
• On social media or our website — only with your explicit consent (e.g., for testimonials or photos)

7. How We Store and Protect Your Data

We take appropriate technical and organisational measures to keep your data safe:

• Supporter data is stored in password-protected files or secure cloud platforms
• Access is restricted to those with a legitimate need (e.g., committee members)
• Paper records (if any) are stored securely and destroyed when no longer needed
• Any website data is hosted on a secure, GDPR-compliant platform

8. How Long We Keep Your Data

We retain your data only as long as necessary for the purposes outlined:

Data Type	Retention Period
Newsletter data	Until you unsubscribe
Objection data	Until planning process ends
Donation records	Up to 6 years (for tax/audit)
Website comments	Indefinitely (unless deleted)
Event contact details	12–24 months or until no longer needed

You may request deletion at any time (see section 9).

9. Your Rights Under UK GDPR

You have the right to:

• Request access to the personal data we hold about you
• Request correction or deletion of your data
• Object to our use of your data
• Withdraw consent at any time
• Request a copy of your data (data portability)
• Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact:
📧 skandhgb@gmail.com
🌐 Or use our website contact form: skhgb.co.uk/#contact

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website, and significant changes will be communicated via our newsletter or public meetings.

Adopted by Save Kilburn and Horsley’s Green Belt Committee on: 22 October 2025